The definition of the concept of “time off” is a short period of rest that is provided to an employee of an enterprise either as compensation for work performed after hours, or in exceptional cases provided for by the legislation of the Russian Federation.
Regarding the time off for duty, it must be provided for a time similar to the time of duty, and provided no later than 10 days after it. Work on holidays can also be encouraged by time off, but only at the will of the employee himself.
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Time off must be based on orders or directives from management. By agreement of the parties, this time can be added together and used as an addition to the prescribed vacation.
Algorithm for registration of time off:
- a statement is drawn up on behalf of the employee, where he prescribes the grounds for the day off and the time for it;
- the leader accepts it for consideration;
- makes a decision on the basis - the applicant's attitude to the preferential category, the seriousness of the reason for the absence - marks his decision on the document and backs it up with a visa;
- an order for time off is formed, with the assurance of the responsible person;
- the employee puts his visa on the document as a sign of familiarization with it;
- it is possible to generate all the specified documentation in electronic form.
Documents that need to be attached to the application - everything that can confirm the stated reason is evidence of:
- marriage
- of death;
- birth
- as well as other documents.
The main types of time off
Additional day off due to processing. In the event that you have worked extra hours on a weekend, holiday, you are entitled to an incentive in the form of a day off. After all, in the document on accounting for working hours (time sheet) it will be marked as a worker. Perhaps there will be processing or a heavy load on you, management may decide to stimulate you with additional rest during working hours. This method of motivation is the most frequently used in enterprises of all levels and forms of ownership.
Leave without leaving wages. It is not uncommon in our time for situations where need, for various reasons, forces an employee to ask for time off at his own expense, but then go to work a few days before the end of his legal annual leave.
Employees who cannot be recalled:
- a woman "in an interesting position" - the state takes care of protecting the interests of both mother and baby;
- performing hazardous work - the work they perform is dangerous and harmful to their health, therefore this norm was introduced into the bill by doctors in order to prevent the deterioration of the health of workers;
- under the age of 18 - any pressure on minors is unacceptable, and can be punished administratively.
Every day off taken will be included in the calculation of annual leave, which is paid. Often, employers take advantage of the employee's illiteracy in this matter and use it to their advantage.
Cases when the employer is obliged to provide time off at his own expense
- Employee's wedding. The creation of a “new unit of society” has always been encouraged by the state, both as a consolidation of a serious family status for the employee, and as a potential increase in the population, due to children born in this marriage. To confirm this fact, you need to attach a certificate from the registry office about this event and its date, based on this, the date and time specified in the application will be compared. You will then need to bring a copy of your marriage certificate.
- Death of a relative. This sad event usually demoralizes the employee, and he will not be able to fully perform his direct functions. And also, according to established traditions, it is the direct duty of relatives to see a relative on their last journey. The death certificate, namely its copy, will confirm the validity of such leave.
- Birth of a child. The appearance of a baby is always exciting, but also troublesome, so the baby's mother will need help and support. Let's not forget our "already national tradition" - washing the baby by dad in the company of his friends. To do this, you need to prevent a copy of the birth certificate.
For these cases, a fixed number of days is provided - 5, unless otherwise agreed by the parties. In addition to the above reasons (fixed at the legislative level), all other reasons are considered by the management independently.
And it may turn out that what you consider respectful will not be the same for your superiors. As practice has shown, the personal attitude of the management towards you and its loyalty have a strong influence here.
Important! It is recommended that the total number of days off taken at one's own expense does not reach up to two weeks, since only a 14-day period is counted in the length of service. For example, over the years you have taken such time off for a total of one month, the length of service will not include 16 days. This will negatively affect the calculation of pensions.
- Working disabled people. These people are entitled to 60 calendar daysdeclared by them in writing.
- WWII participants. Such an employee can count on 35 days of additional leave at his own expense within one year. It is worth noting that now there are practically no such workers (old age makes them unable to work), but their contribution to the independence of our state is invaluable, and such holidays are only a small part of gratitude for their feat.
- Working pensioners. This includes the pension category "by age", and they are entitled to two weeks. This takes into account the age of the employee, and the difficulties associated with health caused by age characteristics.
- Spouses and parents of military personnel who died during the service or received diseases caused by military service - 14 days. It is impossible to return a person, and especially when he defended his homeland, but you can support his relatives. A partial expression of it lies precisely in additional leave at your own expense.
- Employees who pass entrance exams to universities - half a month. A student of a university with state accreditation can get 15 days to pass a session, 4 months to prepare and defend a diploma, and 30 days to take state exams. The education received improves the qualifications of the employee, and so, the employer will receive qualified personnel, and the state will receive large contributions to the pension fund, with an increase in the income of such a person.
- Employees who are students of the preparatory departments of educational institutions- half a month. Here the situation is similar to the previous point.
Who has the right to take leave
As you know, enterprises are dividing employees into two conditional categories, according to the time they have worked at the enterprise. And, accordingly, according to the same principle, vacation will be accrued and the actual possibility of its implementation.
- Experience more than 6 months- such employees can take a day off for a short time (several days or hours), indicating the reason "family circumstance".
- Experience less than 6 months- such employees are deprived of such a right, only by decision of the management and those who belong to the privileged category of employees:
- is pregnant;
- has children under the age of 3 months;
- has children under the age of 14.
Rules for writing an application at your own expense for one day:
- be sure to indicate the addressee by name and position,
- fix your personal data and position,
- in the case of the letter, write down the reason for the vacation, the date and its duration,
- when written and the signature of the applicant.
Facts about time off without pay:
- This concept is not fixed in the legislation, and it is applied there - a day off. However, this term has stuck, as they say, among the people. Legislators do not have such a concept “at their own expense”, but the employer and employee have a concept of what is at stake. It is recommended not to use specified terms in the application form. After all, these formulations will go against the law.
- You can’t do without coordination with the management, if there is a good reason, but without it, it will be only the management’s decision. Typically, such a decision would be based on the impact of this on the organization's operations. Only after that you can write an application, even if you are in the preferential category of employees.
Sample application at own expense for one day
Director of JSC "Geese-swans"
Kuzma to Nikita Viktorovich
Skiba Daria Sergeevna
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